Technology Disclosure

The Invention Disclosure Process

It all starts when the Office of Technology Transfer receives a completed Invention and Technology Disclosure form from a University Inventor.  Please click on the form below to download a copy.












  • Section 2 - The description you provide should contain the aspects of the invention which differentiate it from current technology in terms of performance, capability, or operation.  Refrain from an enabling discussion of the technology in this section, but do include it in the next.  Focus on the problem being solved and the benefits of a new compound, device, or approach.


  • Section 3 - Please cover as many of the points listed below as applicable
Fully disclose all aspects of the invention; please highlight the novel and non-obvious features of the invention. Technically describe the invention.  Identify it as a process, machine, manufacture, or composition of matter or as an improvement thereof.
List possible variations and modifications within the scope of the invention.  Cite examples of different embodiments of the invention.
Emphasize the best mode of employing the invention. Disclose the invention completely so that others of ordinary skill in the art could replicate the invention.
Describe the invention in terms of competing technologies.  For software disclosures, identify any code not developed by the individuals listed.  Indicate if the code is dependent on other files, libraries, etc.


  • Section 4 - Please list the dates when the following events occured:
Event Description
Initial Idea First occurrence of the invention to an inventor 
Fully developed invention, Conception Record the date the complete and permanent mental idea of the invention is completed so that nothing but reducing the invention to practice is left
Physical  Reduction to Practice First time the embodiment of the invention occurs by creation of some construct or compound.  A physical model or demonstration of the invention.
First Public Disclosure Date the public could access a enabling disclosure of the invention.  Proposals to government agencies which are not subject to further publication are not considered public disclosures.  Journal articles, conference talks, and thesis publications are examples of public disclosures
Planned Future Public Disclosure If public disclosure has not yet occurred, please list the earliest date such disclosure might occur.


  • Section 6 - List all developers who you think are inventors of the intellectual property.  An inventor must have conceived of an essential, definite, and permanent contribution to the invention represented in the written claim of the patent application.  Because claims may be edited during prosecutions of the patent application, inventorship may need to change.  Inventorship is a legal determination made based on the facts of the situation.  Merely performing tasks while under the direct supervision of an inventor or utilizing ordinary skill in the art during the reduction to practice is not sufficient for inventorship.

Percent contribution will be used to determine the relative sharing of licensing revenue.


  • Section 7 -  List all the funding sources that led to the development of the intellectual property.  Terms in sponsored research, collaboration, award, grant, etc. agreements may have a bearing on the disposition of any intellectual property generated under its funding.  Intellectual property funded by federal grants (NSF, NIH, etc.) will be reported to the funding institution.



Completed Invention and Technology Disclosure forms need to be signed by:

  • the inventors listed in the disclosure form
  • the PI, if the PI is not an inventor

Signed forms can be sent to: 

Campus Mail: The IDEA Center, Innovation Park, 1400 East Angela Boulevard, South Bend, IN 46617 USA